Trust Account Ledger
Billing4 min read
Trust Account Ledger
Practice tier and above get a read-only view of trust account balances and transactions, imported from your existing accounting system.
What It Shows
The trust ledger displays:
- Client name and matter reference for each entry
- Transaction date and description (e.g., "Deposit received — retainer", "Sheriff fees — service of process")
- Amount (positive for deposits, negative for disbursements)
- Running balance per client/matter
Importing Data
Digiiworks does not manage trust accounting directly — it integrates with your existing tools:
- CSV import — Export from LawPracticeZA, Lexpro, or Excel and upload under Trust Accounts → Import.
- Data is imported in read-only mode. You cannot edit transactions within Digiiworks.
- Import source is recorded for each entry (e.g., "csv_import").
Why Read-Only?
Trust accounting in South Africa has strict regulatory requirements. Digiiworks provides visibility and reporting without replacing your dedicated trust accounting system. This approach ensures:
- Your existing audit trail is preserved.
- No risk of accidental modifications to trust records.
- Compliance with the Legal Practice Act trust accounting rules.
Tips
- Import trust data monthly to keep balances current.
- Use the trust ledger to quickly check a client's balance before consultations.
- Cross-reference trust balances with invoices (see Invoicing Clients and Tracking Payments) to track what's been paid from trust versus directly.
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