Trust Account Ledger

Trust Account Ledger

Practice tier and above get a read-only view of trust account balances and transactions, imported from your existing accounting system.

What It Shows

The trust ledger displays:

• Client name and matter reference for each entry
• Transaction date and description (e.g., "Deposit received — retainer", "Sheriff fees — service of process")
• Amount (positive for deposits, negative for disbursements)
• Running balance per client/matter

Importing Data

Digiiworks does not manage trust accounting directly — it integrates with your existing tools:

• CSV import — Export from LawPracticeZA, Lexpro, or Excel and upload under Trust Accounts → Import.
• Data is imported in read-only mode. You cannot edit transactions within Digiiworks.
• Import source is recorded for each entry (e.g., "csv_import").

Why Read-Only?

Trust accounting in South Africa has strict regulatory requirements. Digiiworks provides visibility and reporting without replacing your dedicated trust accounting system. This approach ensures:

• Your existing audit trail is preserved.
• No risk of accidental modifications to trust records.
• Compliance with the Legal Practice Act trust accounting rules.

Tips

• Import trust data monthly to keep balances current.
• Use the trust ledger to quickly check a client's balance before consultations.
• Cross-reference trust balances with invoices (see Invoicing Clients and Tracking Payments) to track what's been paid from trust versus directly.